The passing of Pope Francis on April 21, 2025, has initiated a period of mourning and ceremonial events in Rome and the Vatican, which are expected to impact crowds and city logistics through mid-May.
The Catholic Church observes a structured and symbolic period following the death of a pope:
Sede Vacante: The period between the pope’s passing and the election of his successor.
Novendiali: Nine days of mourning marked by daily Masses and processions.
Funeral Arrangements: Pope Francis will lie in state at St. Peter’s Basilica beginning April 23. His funeral is expected between April 25 and 27. Unlike his predecessors, he will be buried at the Basilica of St. Mary Major, honoring his personal wish.
Conclave: Cardinals under age 80 will gather in the Sistine Chapel to elect the new pope. This typically takes place 15–20 days after the pope's death.
April 23: Pope Francis' body will be moved to St. Peter’s Basilica for public viewing.
April 25–27: The funeral Mass is anticipated to occur within this window.
April 21–30: The "Novendiali," a nine-day period of mourning, will include daily Masses and prayers.
May 6–11: The conclave to elect the new pope is expected to begin during this period. Cardinals under age 80 will gather in the Sistine Chapel to elect the new pope.
St. Peter’s Basilica and Square: These will be the focal point of mourning events and may be closed periodically to accommodate public viewings, processions, and the funeral Mass. Expect large crowds and limited mobility. If you have a booked tour, please reach out to your tour company to get more insight on whether they’ll be operating any version of your tour.
Sistine Chapel: Closed for the duration of the conclave. While the Vatican Museums will remain open, some routes may be adjusted.
Increased Security: Anticipate long lines, road closures, and possible ID checks in and around Vatican City. While your passport isn’t necessary, I’d personally keep mine close if I planned on visiting the Vatican.
Crowds: Travelers should expect major crowds in religious sites, particularly around the papal events and during Jubilee celebrations. Even typically quieter areas near major basilicas may experience congestion.
Some clients may feel disappointed by closures, cancellations, or changes in access to sites they were excited to visit. Acknowledge that feeling, but help them recognize the historical and spiritual weight of being in Rome during such a rare and reverent time.
Most importantly, remember the heart of this moment: a human life has been lost, one that stood for love, empathy, and humility. Extend those same values to your clients, suppliers, and yourself
If your clients can’t access Vatican sites as planned, you still have plenty of powerful options to keep their experience both meaningful and memorable. These alternatives offer history, beauty, and a connection to Rome’s surrounding cultural and natural gems
Catacombs of St. Callixtus: Located along the Appian Way, these early Christian burial sites are a deeply moving experience and can be visited via private transfer or small group tour.
Basilica of San Clemente: A multi-layered church that descends from a 12th-century basilica to a 4th-century church and finally to a 1st-century Roman home and temple.
Santa Prassede & Santa Pudenziana: Quiet and awe-inspiring, these lesser-visited churches feature some of the most beautiful mosaics in Rome, perfect alternatives to the more crowded basilicas.
All Within 1 Hour
Frascati: Just 30 minutes from Rome, this charming hill town is famous for its crisp white wines. Book a wine tasting and cellar tour at Casale Marchese or Principe Pallavicini, where clients can enjoy vineyard views and local delicacies.
Monte Porzio Catone: Nestled in the Castelli Romani region, this village is known for refined DOC wines. Cantina del Tufaio offers private tastings in a serene countryside setting.
Lazio Wine Tours: Consider partnering with a local wine guide for a half-day excursion into the Roman countryside to experience multiple wineries without the logistics stress.
Villa d’Este in Tivoli: A UNESCO World Heritage Site with spectacular Renaissance fountains and terraced gardens. Just a 45-minute drive from Rome, it’s ideal for a relaxing half-day escape filled with history and tranquility.
Villa Adriana (Hadrian’s Villa): Also in Tivoli, this vast archaeological complex blends architecture and landscape in a way that brings ancient Rome vividly to life.
Ninfa Gardens (Giardini di Ninfa): Often referred to as Italy’s most romantic garden, it’s an hour south of Rome and only open on select days. If dates align, this is a magical detour worth planning around.
Santa Marinella: Just under an hour by train from Rome, this seaside town is perfect for a relaxed beach day. It offers a mix of public and private beach clubs, restaurants, and even a castle.
Sperlonga: About 90 minutes by car, but still a favorite for its clean beaches, whitewashed village streets, and nearby archaeological museum with ruins of Emperor Tiberius’ villa.
Lido di Ostia: The closest beach to Rome, accessible by metro and train in under an hour. It’s ideal for a spontaneous seaside lunch and a walk along the boardwalk, though it can be busy on weekends.
Communicate Proactively: Let clients know what to expect before they arrive. Adjust itineraries early and offer alternatives to manage expectations.
Stay Informed: Monitor official Vatican news sources for updates on closures, conclave proceedings, and revised canonization schedules.
Be Flexible and Offer Grace: Everyone, from hoteliers to tour guides, is doing their best in an emotional and high-pressure moment. Small delays or disruptions are to be expected.
By preparing thoughtfully, leading with kindness, and redirecting your clients with confidence, you can help them have a deeply meaningful experience in Rome, even if it looks different than they originally imagined. This is a rare moment in history, and with the right mindset, it can become one of the most memorable trips your clients will ever take.
Jennifer Jacobs
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